If you take copious notes in meetings, plan your week, keep a journal, and still feel like your reMarkable is a bit of a mess, you're not alone. Many of us experience this: content grows quickly, and maintaining order is a challenge. You have created root folders such as Work, Personal, or Project 1But you still doubt whether that structure is the most effective way to keep track of everything.
It's also common that, as soon as we get the tablet, we create several folders and end up with documents like Quick Sheets in the wrong places. When you press and hold on a file, the Move option appears, but it only allows you to "Move out".without offering a specific destination. And to make matters worse, you might want to create separate documents by topic within a folder, but the device treats them as consecutive pages of a single notebook (page 1, 2, 3…), when in reality they are independent materials. The tutorials available don't always address this issue, hence this guide.
Basic structure in reMarkable: folders, notebooks, and pages
Before you start tidying up like crazy, it's a good idea to understand what each thing is. Folders are containersThese are used to group notebooks and documents by area (Work, Personal, Project 1, etc.). Notebooks are files that can hold multiple pages of notes, and each page can be different, with different templates or styles.
Imported documents (PDF, ePub, etc.) also function as files within folders, while handwritten notes that you create from scratch live within notebooks. The key to not mixing everything up is to differentiate when you need your own notebook. and when does an extra page make sense within an existing notebook?
If you're coming from a paper-based system, you might try to replicate your physical filing cabinets: root with Work/Personal and, within, subfolders for projects or clients. That approach works very well at reMarkable provided that you accompany the structure with a convention of names and clear limits for each notebook.
Another concept you'll often see is Quick Sheets. It's a special notebook, designed to capture moments on the fly When you don't want to decide where that note will go. This is where organizational problems usually start if you don't get it under control.
Fast leaves: what they are and why they don't move as you expect
Quick Sheets is an automatic notebook that reMarkable uses as its default notebook when you create a note without placing it in a specific folder. By design, Fast Leaves tends to live at the root and it behaves in a special way: each new note is added as a page within that same notebook.
That's why when you press and hold the item and choose Move, Often you'll only see the "Move out" option.This means moving the item up one level in the hierarchy (i.e., moving it to the parent folder), not choosing just any folder in the system. It's a quick action to undo nesting, not a full destination wizard.
Additionally, if you try to create a note per topic within Quick Sheets, The system adds pages to the same notebook instead of generating separate files.That's normal: Quick Notes is designed for express notes, not as a final repository for each project. If you use it as an inbox and then reorganize the content, it works perfectly.
The practical solution: create notebooks by topic or project in their corresponding folders, and when you have something saved in Quick Sheets, move or copy the pages to the final notebookThis prevents everything from ending up merged into a single, infinite file.
How to have files separated by topic without everything turning into pages
If you want each topic to be its own document, don't start with Quick Sheets. First, go to the correct folder (for example, Work > Client X) And from there, it creates a new notebook for each area: Meeting Minutes, Tasks, Ideas, etc. In this way, each thematic block is encapsulated.
Once you have scattered content, you can reorganize it. In a notebook, open the page menu and select the pages you want to move. Use the Move or Copy option to transfer those pages to the final notebook.This is how you'll turn a jumble into a clean structure, respecting the independence between topics.
If you accidentally started everything in a single giant notebook, there's no need to redo it from scratch. Divide the pages into batches (e.g., those from project A) and move them to a new notebook with the correct name.Repeat the process for each topic, and in just a few minutes, you'll have segmented everything into separate files.
A trick: define an approximate scope limit for each notebook (for example, a project or a quarter). When that limit is reached, open a new notebook with the same naming pattern. (Client X – Meetings – 2025 Q2) and file the previous one. You'll avoid endless notebooks.
Move notebooks and pages on the tablet and from the web
On the tablet, the key gesture is to press and hold to select. With a notebook or document selected, tap Move and choose destinationIf only "Move out" appears, it's a shortcut to move up a level; go back and perform the action from the top list to see the full destinations panel.
Another way is to open a notebook, go to the index of pages, Select multiple options and choose Move or CopyThis is great for relocating blocks all at once without having to go page by page.
The my.remarkable.com website is very convenient for ordering. You access it from the browser, drag and drop, create folders and upload files without touching the tablet. Cloud synchronization ensures changes appear across all your devices, perfect if you work between the office and home.
If you like learning with demonstrations, there is content that explains it step by step at my.remarkable.com: How to log in, view the main features, organize folders, and take advantage of synchronizationThis method is ideal if you use your tablet daily for studying, working, or writing and want to streamline the administrative process without wasting time.
For more technical questions or fine details of the interface, remember the official manual. The reMarkable 2 User Manual in PDF format is comprehensive and gets straight to the point.It gets you out of trouble when you need to confirm how a specific option behaves.
Recommended structure: Work, Personal, and Projects, without confusing you
A simple base works better than a maze. At the root, create three large areas: Work, Personnel and Projects (or Studies if you're at university). Within Work, it suggests clear subfolders: Meetings, Planning, Clients, Documentation.
For Projects, use one folder for each active initiative and, inside, thematic notebooks: Meetings, Tasks, Research, DecisionsWhen a project is finished, archive it in a Closed folder with a date to keep your main screen clear.
In Personal, separate Diary, Lists (shopping, ideas, reading), Finances and Health, for example. The more predefined the destinations are, the less doubt you'll have when saving. and there is less likelihood of pulling Fast Leaves out of inertia.
For naming, adopt a consistent pattern: Area prefix + subject + date. For example: TR-ClientX-Minutes-2025-03-12If you sort by title or perform searches, everything will appear grouped and sorted alphabetically without any additional effort.
Efficient workflow for meetings, planning, and journaling
In meetings, always go into the client or project folder and open the minutes book. Create a new page with the date in the header And add sections like: attendees, agreements, actions, and deadlines. If that sounds too rigid, save a template page within the notebook and duplicate it.
For weekly planning, have a dedicated notebook (Planning – Weeks). One page per week with blocks: goals, priorities, tasks, and reviewAt the end of the week, move pending tasks to the next page; this creates continuity without mixing it with meetings.
In your personal journal, keep your notebook separate and don't mix it with your work journal. That way your daily writing neither contaminates nor is contaminated by the minutes of the work.If you want to keep it private and clean, avoid using Quick Sheets; go into the Journal notebook and add your page each day.
For general task lists, create a Master Tasks notebook with views or sections by context (Home, Office, Errors to solve). Mark key pages with stars for quick accessWhen a block is finished, duplicate the page as a history and start a new clean one.
Tame fast-moving leaves without letting them tame you
Use Quick Sheets as an inbox, not as a permanent file. When you jot something down on the fly, review Quick Notes at the end of the day and move each page to its final notebook. It's a two-minute process that prevents chaos in the long run.
If you notice that Fast Leaves grows too much, schedule a weekly cleaning appointment. Turn pages to Minutes, Assignments, Journal, or Research as appropriate and clear Quick Sheets. This is the equivalent of emptying your email inbox.
When you need to find something you'd swear is in Quick Sheets, use the title search and browse through the thumbnail view. Rename the page or notebook as soon as you put it back in its place so that next time you can do it in a second.
Time-saving best practices
Less is more when it comes to folders. Avoid nesting more than two levels unless absolutely necessary. A flat hierarchy reduces friction when filing and searchingMore clicks usually equals more laziness and more pages filling up randomly.
Define ISO date naming conventions (YYYY-MM-DD) and area prefixes. This way it sorts itself and you can visually filter in secondsIf you change jobs or projects, the structure holds up and you can export in blocks.
When a notebook gets too big, create a new one and move the last active pages. Keeping notebooks lightweight improves performance and navigationespecially if you use a lot of templates or drawings.
Organizing from my.remarkable.com: when and why
The reMarkable website is your ally for bulk tasks: drag-and-drop, batch renaming, creating folders, and uploading documents. If you have an order session, do it from the browser. and leave the tablet for creative and handwritten work.
From the website you can see at a glance where a folder level is missing or unnecessary, and correct it without wasting time jumping between screens. Cloud synchronization instantly replicates your changesSo when you pick up the tablet, everything will be in its place.
Many creators have shown in videos how to get the most out of this platform: Access, main functions, folder organization, and how to work from anywhereeven without having the tablet handy. If you're having trouble getting started, seeing a practical example will take away your fear.
Typical mistakes and how to avoid them
First stumbling block: creating everything in Quick Sheets. Use it as an entry point, yes, but decide on a destination daily. The longer it takes, the more it costs to reclassify And you'll be even more frustrated to see mixed-up pages.
Second: one notebook for absolutely everything. Better to have several small, well-named notebooks than one huge, ambiguous one. Segment by topic or period and you will gain clarity when searching and when reviewing.
Third: Avoid vague names like "Notes" or "Meeting." Always include the who/what and the date. A good name is 80% of the organization in a system that does not use native labels for classification.
Fourth: not taking advantage of the web. For major cleanups or reorganizations, my.remarkable.com offers speed. Drag and drop is unbeatable for moving batches and rename wisely in a short time.
Fifth: Do not review. Schedule 10 minutes of weekly maintenance. With that habit, your structure will remain alive and useful. instead of becoming a black box.
Having an organized reMarkable is no longer a pipe dream. Understand the difference between folders, notebooks, and quick notes.Decide on a simple structure (Work, Personal, Projects), create notebooks for each topic within each folder, and use the web to keep it organized. If you also name things intentionally and review them regularly, your meeting notes, planning, and journal will flow smoothly without losing track of anything.
